OVERALL PURPOSE OF THE JOB

To accurately process, maintain and report on all creditors transactions.

Manage Suppliers Payments

• Accurately and timeously process invoices onto the financial system daily.
• Obtain and ensure that supporting documents are provided by various departments.
• Ensure invoices from departments are authorised as per the delegation of authority.
• Ensure creditors statements are provided monthly.
• Timeously investigate unmatched purchase orders monthly.
• Ensure foreign creditors are paid timeously via telegraphic transfer.
• Prepare the payment checklist and ensure accurately completed.
• Ensure all subsistence and travel allowances are paid to travelling employees timeously.
• Import payment batch from financial system to the bank or perform manual payment online, present for release on time and follow up and resolve any queries

Reconciliations

• Prepare monthly creditors reconciliations to ensure correct amounts are paid or accurate amounts are accrued.
• Prepare general journals for accruals monthly and ensure month end and year end deadlines are met.
• Ensure that reconciling items are resolved or corrected timeously.
• Ensure that supplier enquiries are handled in a professional manner.
• Ensure that payments are made frequently and within 30 days of documents being received in finance.

Manage Reports

• Prepare monthly reports.
• Collate information for monthly reports

Filing

• Ensure that all documents are properly filed regularly.
• Ensure that all filed documents are easily retrievable.